A regular meeting of the Board of Trustees of the Butte-Meade Sanitary Water District was held at District Office on October 14, 2020 at 8:00 a.m.  The meeting was called to order by the Vice President of the Board, Penny Oedekoven at 8:16 a.m. Unless otherwise noted, all Board action was by unanimous decision.

Members Present: Penny Oedekoven, Judy Heisler, Gary Velder, Merri Stapp, Clerk Treasurer, Mike Wolff, District Manager. Absent: Bob Lewis, Brian Stambaugh.

Motion by Gary Velder, second Judy Heisler to adopt the agenda. All voted yea.

The Minutes of the September 9^th meeting were read and approved on a motion by Gary Velder, second Penny Oedekoven. All voted yea.

The Treasurer’s Report and bills were approved on a motion by Gary Velder, second Judy Heisler. All voted yea:

The Treasurer informed the Board that after the Banyon software writer went through the District’s information,it was determined that the postcard format for the new billing software (Banyon) will not work for the District, which has customers with numerous accounts.  The same type of billing format we use now will continue.  Also, the Banyon software had to be re-written to include some addition or changes made from the previous software.  However, we are still moving forward on implementing Banyon soon.  

Clerk Treasurer Stapp noted 2 other items for the Board’s information:

• In moving account information from the current system to Banyon, the Billing Clerks discovered some meter deposits not refunded, although it is not clear if that information is accurate, or if there is some error. Normally the customer requests their deposit be refunded when they terminate service. The District has a manual Meter Deposit Ledger that has recorded every meter deposit made and every meter deposit refunded since 1970.   The Billing Clerks will use those records to make sure the correct information is recorded on the Banyon system.
• Billing Clerk Komes had requested keeping the Capitol One Credit card on file. The Board had no problem with that.

Bad debts on the books that have been turned over to the collection agency with no payments made were discussed .One a motion by Judy Heisler, second Gary Velder, bad debts in the amount of 986.00 were written off the books.

Manager Wolff presented his monthly repair and maintenance report which included:

• Vale Well work done
• 7 major main breaks, and 1 minor break in the past month.
• More taps to yet be installed.
• Most of the water sampling has been done.
• Future extending line on Arpan Road  ( 2” to 4”) at an approx. cost of $ 8000.00.
• A customer easement not used. The customer wants to remove the easement.
• FMG Engineering to look over the Owl Creek Project line possible problem and get back to Mike.

The Board discussed increasing Todd Williamson’s wages, now that he has passed his certification test.  Manager Wolff proposed increasing Todd’s wages to the same as the District’s other operator as they have similar experience and years worked for the District.   The Board tabled that proposal for now, until a full Board could be present to make that decision. On a motion by Judy Heisler, second Gary Velder, Todd Williamson’s hourly wages was increased by 1.00 per hour, to 20.00 per hour for now.

On a motion by Judy Heisler, second Penny Oedekoven the meeting was adjourned at 8:55 am.

ATTEST:

Merri Stapp             Penny Oedekoven

Clerk-Treasurer       Vice President of the Board